It’s been exactly six days since the Career Fair, and if you haven’t already followed up with all of the employers you met, the time has come. So, get out that stack of business cards and let the emailing begin.
Typically, after meeting an employer (or professional contact at a firm), you should follow up within 24 – 48 hours. This is the way to differentiate yourself from others. In this email, you should be sure to mention:
1. SENDERS ADDRESS
3. EMPLOYER’S ADDRESS
4. GREETING (Hello, Dear)
5. WHY AM I WRITING
6. WHO AM I AND WHY SHOULD YOU HIRE ME
7. WHAT IS MY NEXT STEP (informational interview, interview, phone call)
8. CLOSING (thank you, sincerely, best)
9. SIGNATURES (all relevant personal contact information)
10. ENCLOSURES (resume, cover letter, etc.)
Tips for emailing:
Be professional. No matter how long you spoke with the employer or what you spoke to them about, remember you are applying for a job or internship with them. They may have key hiring abilities. Never speak to a recruiter like they are your best friend. Address your employer using a professional salutation (Dear Ms. Trotz, NOT Hey Emily).
Spellcheck. Nothing is worse than reading an email with blatant grammatical mistakes. Just take your time and go through to make sure no mistakes exist. If you aren’t well-versed in grammar rules, ask a friend. There is no shame in getting help.
Research. Always make sure and research the firm to include some of your own research in your email. Use lines like, “I noticed while researching that…” or “Through my personal research, I have learned about your…”
Be Timely. If a recruiter or employer emails you, use the 24 hour response rule. No one wants to wait three weeks for a response.
Remember, when emailing any kind of job search correspondence, be sure to use the same care, consistency, and professionalism that you would if you were hand-mailing a letter. Employers notice these things and are always impressed when students go out of their way to thank and communicate with potential employers and recruiters effectively and professionally.